ESSB & PATS 2025 - Privacy Policy

When you register for ESSB & PATS 2025, we collect the following information:

• Full name and professional title
• Email address and phone number
• Institutional affiliation and specialty
• Country and city of residence
• Payment information (processed securely by third-party providers)
• Dietary restrictions and accessibility requirements
• Workshop and session preferences

Your information is used exclusively for conference-related purposes:

• Processing your registration and payment
• Communicating important conference updates and schedules
• Generating your conference badge and certificates
• Managing workshop registrations and seating arrangements
• Providing CME credits and accreditation documentation
• Sending post-conference materials and surveys
• Improving future conference experiences

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With conference sponsors for CME accreditation purposes (name and professional details only)
• With our event management partners who assist in organizing the conference
• With payment processors for secure transaction handling
• When required by law or to protect our legal rights

Our conference website and mobile app use cookies and similar technologies to:

• Remember your login session and preferences
• Analyze website traffic and user behavior
• Provide personalized content and recommendations
• Improve website functionality and user experience

You can control cookie settings through your browser preferences. However, disabling cookies may limit some website features.

You have the right to:

• Access and review your personal information
• Request corrections to inaccurate or incomplete data
• Request deletion of your information (subject to legal requirements)
• Opt-out of marketing communications at any time
• Withdraw consent for data processing (where applicable)
• Request a copy of your data in a portable format

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, including:

• Active registration data: Duration of the conference plus 6 months
• CME certification records: 7 years (regulatory requirement)
• Financial records: As required by applicable tax laws
• Marketing consent records: Until you withdraw consent

This conference is intended for medical professionals and healthcare workers. We do not knowingly collect personal information from individuals under 18 years of age. If you believe we have inadvertently collected such information, please contact us immediately.

As an international conference, your information may be transferred to and processed in Egypt and other countries where our service providers operate. We ensure appropriate safeguards are in place to protect your data in accordance with this privacy policy and applicable laws.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending an email notification to registered participants
• Displaying a prominent notice on our conference app

Your continued use of our services after such changes constitutes acceptance of the updated policy.